Jobs

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JOB DESCRIPTION AND SUMMARY:

POSITION TITLE: Program Coordinator and Data Specialist

CONTACT INFO: Send resume, cover letter and any other information you feel is beneficial to chuckj@mcscorp.org

GENERAL

We are looking for an enthusiastic and knowledgeable person to join our team. Come help us continue to grow, assisting people to start a successful business and fulfill their dreams.

This key position coordinates assigned activities of MCSC Women’s Business Center, a 501(c)3 non-profit organization. While a core area of responsibility is data management, other key areas include grants management, executive assistance, coordination of assigned programs and services, and backup position on marketing, graphics and outreach. This is a full-time position and requires continual prioritizing and working with the team, to ensure on time delivery of services, classes, data, reporting and compliance.

DATA MANAGEMENT

  • Responsible for accuracy and maintenance of all data company wide, including SLO and Bakersfield offices.

  • Trains consultants and staff on proper data capture and computer entry to ensure data and demographic accuracy.

  • Trains staff and contractors in-person and via Zoom/other web-based program

  • Prepares files, binders, reports for twice yearly SBA and other reviews

  • Codes and processes twice monthly invoices for submittal to outside accounting firm

  • Creates and maintains client activity files, databases and generates reports.

  • Receives and accounts for client payment of fees to MCSC. Prepares necessary forms to effectively track payments client receipts.

ADMINISTRATIVE - Executive Assistance

  • Provides administrative support to the Program Director.

  • Takes and prepares monthly board of director meeting minutes

GRANTS MANAGEMENT

  • Develops and runs reports to report data to SBA, and various grantors.

  • Learns MCSC’s relationship and reporting to grantors and sponsors. Supports, fosters, and helps grow these relationships.

  • Upon request, assists Program Director in researching, writing, submittal of grants.

PROGRAM COORDINATION

Works with Internal and External team to ensure the following:

  • Ensures excellent client service, makes sure client needs are served and met with a high level of customer satisfaction. Assists with continuous improvement of the client management process.

  • Coordinates all Spanish classes, workshops, paperwork and reporting. Backup position in coordination and execution of English workshops, classes, ‘Brown Bags’ and classes.

  • Backup position to greets visitors, answers phones, responds to client inquires, and schedules client meetings.

  • Backup position to register clients and others for workshops, events, classes and Brown Bags.

MARKETING

Works with Internal and External team to ensure the following:

  • Assist Program Director to develop and implement center marketing strategy. Tracks and reports source of clients/students to guide marketing efforts.

  • Represents MCSC in selected outreach opportunities; explains and markets programs.

  • Depending on background, experience & MCSC need, may be involved in The Women's Business Center's marketing efforts including social media, flyers email campaigns, workshops, advertising.

MINIMUM QUALIFICATION AND REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

SKILLS REQUIRED

  • Non-profit experience desirable

  • Basic accounting background helpful

  • Very comfortable with numbers, analyzing numbers, and data reporting

  • Bilingual Spanish, verbal and written desirable

  • Proficient with PC’s and Microsoft Word, Publisher, Excel, PowerPoint, Publisher

  • Typing skills of minimum 45+ wpm

  • Strong organization skills and attention to detail

  • Warm personality, and comfortable speaking to groups

  • Appreciation for the entrepreneurial spirit of our clients

  • Self-starter and able to initiate tasks

  • Effective communication and interpersonal skills, team player

  • Proper English usage, grammar, spelling and punctuation

  • Ability to write clearly, concisely and persuasively

  • Multi tasker, ability to manage multiple projects simultaneously

  • Experience in Social Media helpful, preferably social media for business

EXPERIENCE/EDUCATION

  • High school diploma or equivalent required.

  • A bachelor’s degree is helpful, and/or courses in business administration, such as business planning, bookkeeping, marketing and social media.

  • Minimum 8+ Years related business experience which may include non-profit, grants management, customer service, administration, marketing, light bookkeeping, social media.

SUPERVISION RECEIVED- Reports to the MCSC Women’s Business Center Program Director

SUPERVISION EXERCISED – None

BENEFITS- Holidays, Vacation and Medical package

PHYSICAL REQUIREMENTS

These physical requirements are not exhaustive, and additional job related physical requirements may be added to these on an as needed basis. Corrective devices may be used to meet physical requirements. These are typical requirements; however, reasonable accommodations may be possible.

Light Work: May frequently walk or stand and/or frequently exert force equivalent to lifting up to approximately 10 pounds and/or occasionally exert force equivalent to lifting up to approximately 50 pounds.

Speaking/Hearing: Requires the ability to give and receive information through speaking and listening skills in English. Bilingual in Spanish is helpful.

Vision: Requires the ability to see with normal clear vision and able to create basic artistic elements in marketing materials.

Dexterity: Ability to reach, stand, climb, squat, twist, lift light loads, and the ability to do sedentary work.